invitations

Guidelines for the Invitation and Replies:                                  50 words,5 marks
Types of invitations: formal and informal
1. Formal invitations
Value points
The invitation is laid out in such a manner that each of the following is in a separate line
a) The name(s) of the host/organizing body issuing the invitation.
b) The standard expression ‘request the pleasure of the company of’
c) The reason for the invitation
d) The time and date and the venue of the event
e) In case a V.I.P or chief guest is to be invited (at an official function) his/her name appears prominently.
f) the guest or V.I.P 's eminence or designation like for  pandit shiv kumar sharma: renowned sitar maestro
f) Write contact details at the bottom left side under R.S.V.P.
g) special instruction(if any) at the right hand side bottom of the page.

Points to remember
h) The date of issuing the invitation is not mentioned
i) No punctuation mark is required at the end of the line.
j) There is no signature anywhere
k) The simple present tense is used.
l) Put the invitation in the box.
m) Do not use abbreviation anywhere, the only exception is R.S.V.P.
n) Do not exceed the word limit of 50 words

Replies to the formal invitation
The replies are of two types: accepting and declining

1. The reply is written in the third person.
2. Use formal language.
3. The date can be written at the top right.

Value points
1. Begin the reply with the name of the sender
2. There must be an expression of gratitude(thanking them for the invitation)
3. Mention the name of the host
4. Accept or decline, in case of decline, do mention the reason

rejecting invitation:

20th oct,2009

Mrs and Mr Purohit thank Mrs and Mr A.Tripathi for their kind invitation to the birthday party on the 25th October to be organized at their residence at 8:00 p.m. They wanted to be very much in your gracious company but due to previous engagement they express their regret for remaining absent from the party.

accepting invitation:

20th oct,2009

Mrs and Mr Prakash thank Mrs and Mr A.tripathi for their kind invitation to the birthday party on 25th October to be organized at their residence at 8:00 p.m. They are delighted to accept the invitation and thank for the same.


Informal invitations
They are sent on personal occasion
Value points
1. It is written in the first person (i/we).
2. The sender’s address is written as usual but the receiver’s address can be avoided.
3. The date of writing the invitation is must
4. The salutation is dear+ name
5. The complementary close is ‘yours sincerely’
6. Occasion
7. Time, date and venue to be written in the same order
8. The vocabulary is less formal

d/44,panchsheel colony

Delhi
7th april,2009

My dear Priyanka

As you know that I have come off with flying colours in the I.I.T. Entrance Examination. This will be a deciding step in my educational career. To grace the occasion I have arranged a party at 8:00 p. m. on 20th april,2009, at the lotus pond, new friends colony, Delhi. It will not be out of place to mention that sohail and his band is coming from Calcutta to entertain us. Please do attend and be part of my celebration.
Yours sincerely
Nikhil

 Replies to the informal invitation

Value points
1. Sender’s address/letter head
2. Date of issuing
3. Salutation
4. Acknowledging the invitation
5. Acceptance/declining
6. Reason thereof of declining
7. Follow up if any
8. Complimentary close

Accepting invitation

76 sector

Noida
15th august,2009

Dear Ms Bajaj


Thank you very much for the cordial invitation extended by you for the birth day party of your son on 25th October,2009. I shall be delighted to be part of the celebration. May god shower all his blessing on your son. I will be well in time.
Yours sincerely
Anup
 Rejecting invitation

16 lajpat nagar

Delhi
12th November,2009

Dear Ashok


Thank you for your kind invitation. I regret to inform you that I shall not be able to attend the party scheduled on 20th November at Tivoli as I have an urgent business meeting to attend out of station the same day, however I wish nakul all the best for the future. I will see you at the earliest.
With warm regards
Yours sincerely
Anuj